Handling Replacement of Water Utility Infrastructure – Without Surprise Fee Increases!
March 11th, 2010Replacement of aging water utility infrastructure has emerged as a growing concern for water service providers nationwide. When utilities delay and can no longer avoid replacing older facilities, the cost of rebuilding or replacing them frequently shocks unsuspecting rate payers. The ensuing conflict between rate payers and water providers is very painful to many communities – even those with larger systems. However, infrastructure replacement problems can appear insurmountable for smaller water providers.
The EPA reports that water utilities serving fewer than 3,300 customers – make up nearly 85% of all water systems in the United States. For these systems, the cost of infrastructure replacements is more than large, it’s unbelievable. The small town of Lebannon, OR provides a good example. The cost of replacing Lebannon’s incredibly old water treatment plant is going to cause water rates to increase by 60% is only one example among many of how major capital replacement costs in one small town can lead to a significant increase in customer water rates.
When presented with such high cost for replacing important equipment and infrastructure, what should a small utility do? There are no simple answers. The seemingly endless supply of grant dollars for these systems has all but disappeared, meaning that in order to avoid a 60% rate hike, even small utilities have to plan ahead for their replacement needs. Back in Lebannon, OR, the old water treatment plant had been in service since 1946! Running at capacity, the plant was only able to stay one day ahead of demand. It is not surprising that the facility would need to be substantially upgraded or replaced at some point – at least some time around the 64th year of service.
The costs for these replacements and upgrades can be reasonably estimated by professional engineers. With some foresight, small communities can begin implementation of smaller rate increases to establish a cash fund as well as build debt capacity for financing the replacement costs. Smaller utilities and communities that lack ready access to credit markets and don’t possess much reserve cash, the need for advance planning like this is even more critical.
Financial planning is essential to avoiding the surprises that accompany massive service rate increases. Water utility consultants provide these services, however most utility managers can begin without consulting help. Recognizing the need is step one. Understanding what the fixed assets situation is, where each facility is in its service life, and when each was put into service is important. Then, reasonable estimates can be made regarding expected timing of facility replacements and the associated costs for each replacement project.
Only at the point when facility life-span is understood along with replacement costs, can reasonable and informed decisions be made. The utility can then research the need for an increase to fees and rates and set expectations for the user community. Will most utility providers have to increase future fees? Many will. But by preparing to replace older facilities now and having a financial plan in place to handle the situation, smaller water providers can avoid the unpleasant surprises that accompany massive fee increases. Waiting until facilities become obsolete only invites difficulty and limits available options.
StepWise Water Utility Consultants assist water service providers nationwide improve operations and improve cash flow management in challenging economic environments. Contact the Water Utility Consultants and Wastewater Consulting Experts at StepWise today! Click here to get your own unique version of this article with free reprint rights.